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AI Office Add-in

đź’ˇ Tip: AI Office requires separate permission activation, and IT must complete add-in deployment in Microsoft 365 (Word / Outlook / PowerPoint). If it has not been enabled for you yet, please contact the corresponding sales representative for assistance with the application.

The AI Office add-in is used to directly invoke AI capabilities in Office work scenarios, keeping high-frequency tasks such as “writing emails, revising documents, creating presentations, and taking meeting notes” within the same workspace as much as possible, reducing the cost of switching between platforms, copying and pasting, and repeatedly revising drafts.

Scenario Overview​

AI Office is better suited for the following real office scenarios:

  • Cross-language collaboration: When receiving foreign-language emails, documents, or PPTs, translate first and then process them to reduce comprehension costs.
  • Rapid drafting: When handling tasks such as notices, replies, proposal descriptions, and presentation materials, generate a first draft first and then perform manual confirmation.
  • Content polishing: Refine, expand, rewrite, and review content that has already been written to improve expression quality and consistency.
  • Meeting and communication closed loop: Quickly circulate information among meetings, emails, and documents to reduce information loss and repetitive organization.

If you mainly want to know the operational details of a specific module, you can go directly to the corresponding page:

  • AI Word: Document creation, translation, optimization, and review.
  • AI Meeting: Real-time subtitle translation, historical meeting management, and meeting minutes generation.
  • AI Outlook: Email creation, translation, optimization, review, and reply.
  • AI PowerPoint: PPT translation, generation, optimization, and review.

Add-in Login​

  1. In Word, Outlook, or PowerPoint, click the SERVICEME icon in the upper-right corner to open the right sidebar.
  2. Select an account login method (platform account or AAD method).
  3. After successful login, you can use the capabilities of the corresponding module.

After logging in, the system will load the corresponding capabilities based on the current application scenario. For example:

  • In Word, it is more suitable for handling long documents, proposals, policies, and reports.
  • In Outlook, it is more suitable for handling email drafting, replies, and English correspondence.
  • In PowerPoint, it is more suitable for handling presentation materials, presentation copy, and slide summaries.
tip

If the SERVICEME icon is not displayed in Outlook, Word, or PowerPoint, please contact the IT department for assistance with add-in deployment and loading.

Add-in Settings​

Click “⚙” in the upper-right corner of the right panel to enter settings:

  • Theme color: Set the add-in theme color to distinguish between different teams or environments.
  • Language: Set the add-in interface language and the AI default output language, suitable for bilingual Chinese-English collaboration scenarios.

If your team has unified output conventions, it is recommended to confirm the default language when using it for the first time to reduce the need for manual switching later.

Feature Navigation​

The AI Office add-in includes the following 4 modules, each designed around a typical office action:

  • AI Word: Suitable for “writing documents” and “revising documents.” Commonly used in scenarios such as policy descriptions, proposal drafts, external copywriting, and project summaries. Supports creation from scratch, translation, condensation and expansion, and review.
  • AI Meeting: Suitable for “attending meetings” and “post-meeting organization.” Provides subtitle translation during meetings, and after meetings allows quick review of historical records and generation of meeting minutes.
  • AI Outlook: Suitable for “sending emails” and “replying to emails.” Can be used to generate email drafts, reply to customers, handle foreign-language correspondence, and polish formal expression.
  • AI PowerPoint: Suitable for “creating presentations” and “explaining clearly.” Can be used to translate presentation decks, generate content outlines, optimize speaking expression, and summarize slide information.

If you are not sure where to start, you can use it in this order:

  1. Look at the scenario first: Are you writing a document, replying to an email, creating a presentation, or handling meeting content?
  2. Then choose a module: Go to the corresponding Word / Outlook / PowerPoint / Meeting page.
  3. Finally make corrections: Use translation, optimization, and review capabilities to improve expression and formatting.

Please go to the corresponding page in the left-side table of contents to view detailed operating instructions.