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Word Office Add-in User Guide

1️⃣ Plugin Overview​

This add-in is integrated into Microsoft Word to help users process document content more efficiently. It supports various operations such as translation, explanation, summarization, rewriting, proofreading, and reviewing, suitable for:

  • Reading and understanding foreign language documents
  • Writing and polishing articles
  • Reviewing team documents
  • Quickly extracting key information

2️⃣ Preparation Before Use​

  1. Open the Word document.
  2. Launch the add-in (find and click it in the Word menu bar → Add-ins section).
  3. Make sure the document is open and editable.

3️⃣ Feature Description​

📌 Mode Description​

  • Full Document Mode (Page Mode): Perform operations on the entire document.
  • Selection Mode: Perform operations only on the selected text.

The add-in will automatically display different operation buttons based on the mode.

🛠 Feature Menu​

(1) Full Document Mode​

When no specific content is selected, the plugin will operate on the entire document. The following features are available:

  • Translate Full Document: Translate the document paragraph by paragraph and append the translation after the original text.
  • Explain Full Document: Analyze the document paragraph by paragraph and provide concise explanations.
  • Summarize Full Document: Generate a summary of the entire document, along with an overall evaluation and suggestions for improvement.
  • Review Full Document: Check the content paragraph by paragraph and automatically add review comments.

(2) Selection Mode​

When part of the content is selected, the plugin will only process that part. The following features are available:

  • Translate Selection: Translate into the specified language and replace the original text.

  • Rewrite & Optimize: Optimize the selected content, with options to:

    • Rewrite
    • Simplify
    • Expand
    • Listify
    • Outline

  • Proofread: Check for spelling and grammar errors; if no issues are found, it will prompt "No issues found."

  • Review: Add review comments to the selected content.

  • Explain: Explain the meaning of the selected paragraph.

4️⃣ Operation Steps​

Example 1: Translate Full Document​

  1. Open the document → Launch the plugin.
  2. Make sure no text is selected.
  3. Click the Translate Full Document button → Select the target language (e.g., "English").
  4. The plugin will translate paragraph by paragraph and insert the translation below the original text.

Example 2: Translate Selected Text​

  1. Select the paragraph or sentence you want to translate.
  2. Click Translate → Select the target language.
  3. The plugin will automatically replace the selected content with the translation.

Example 3: Rewrite & Optimize​

  1. Select a paragraph of text.
  2. Click Rewrite & Optimize → Choose a style such as "Simplify/Expand/Listify," etc.
  3. The plugin will replace the original text with the optimized version.

Example 4: Summarize Full Document​

  1. Open a long document.
  2. Click Summarize Full Document.
  3. The plugin will generate a concise summary and provide an overall evaluation and suggestions.

5️⃣ Interface Description​

  • Toolbar: Displays available operation buttons, which change depending on the mode.
  • Document Icon: 📄 indicates full document mode; 👤 indicates selection mode.
  • Close Button: Allows you to exit the plugin or clear the current operation.

6️⃣ QA Testing Points​

  • Whether the function buttons switch correctly according to the mode (full document/selection).
  • Whether the original formatting (font, color, size) is retained after translation.
  • Whether the proofreading function correctly detects errors and prompts when there are none.
  • Whether review comments can be inserted in the correct position.
  • Whether the plugin's close button can properly clear the session state.

7️⃣ Notes​

  • The plugin depends on Word's editing permissions. Please ensure the document is not protected or read-only.
  • Translation and rewriting operations will replace or append text. It is recommended to save a backup before operating on official documents.
  • Performing full document operations on long documents may take some time. Please be patient.