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PowerPoint Office Add-in User Guide

1️⃣ Plugin Overview​

This add-in is integrated into Microsoft PowerPoint to help users process presentations more efficiently. It supports various operations such as translation, explanation, summarization, rewriting, and proofreading, suitable for:

  • Reading and understanding foreign language presentations
  • Writing and optimizing speech content
  • Reviewing team slides
  • Quickly generating presentation summaries

2️⃣ Preparation Before Use​

  1. Open your PowerPoint presentation.
  2. Launch the add-in (find and click it in the PPT menu bar → Add-ins section).
  3. Ensure the slide content is editable (not read-only).

3️⃣ Feature Description​

📌 Mode Description​

  • Slide Mode: Operates on the entire slide.
  • Selection Mode: Operates only on the selected text box or partial content.

The add-in will automatically switch available function buttons based on the mode.

🛠 Feature Menu​

(1) Slide Mode​

When no text is selected, the add-in operates on the entire current slide. The following features are available:

  • Translate Slide: Translates each text box and replaces the original content.
  • Explain Slide: Extracts all text on the slide and provides a concise explanation.
  • Summarize Slide: Generates a summary of the slide content and provides evaluation and suggestions.

(2) Selection Mode​

When a text box or part of the text is selected, the add-in only processes that content. The following features are available:

  • Translate Selection: Translates into the specified language and replaces the original text.

  • Rewrite & Optimize: Optimizes the selected text, with options to:

    • Rewrite
    • Simplify
    • Expand
    • Listify
    • Outline

  • Explain: Provides a concise explanation of the selected content.

  • Proofread: Checks for spelling and grammar errors; if none are found, it will prompt "No issues found".

4️⃣ Operation Steps​

Example 1: Translate the Entire Slide​

  1. Open the presentation → Launch the add-in.
  2. Do not select any text.
  3. Click Translate → Select the target language (e.g., "English").
  4. The add-in will translate each text box and replace it with the translation.

Example 2: Translate Selected Text​

  1. Select a text box or part of a sentence.
  2. Click Translate → Select the target language.
  3. The add-in will directly replace it with the translation.

Example 3: Rewrite & Optimize​

  1. Select a paragraph of text.
  2. Click Rewrite & Optimize → Choose a style such as "Simplify/Expand/Listify", etc.
  3. The add-in will replace it with the optimized content.

Example 4: Summarize Slide​

  1. Open a slide with a large amount of information.
  2. Click Summarize.
  3. The add-in will generate a summary and provide improvement suggestions.

5️⃣ Interface Description​

  • Toolbar: Displays function buttons, which change depending on the mode.
  • Icon Tips: 📊 indicates Slide Mode; 👤 indicates Selection Mode.
  • Close Button: Clears the current session or exits the add-in.

6️⃣ QA Testing Points​

  • Whether the function buttons switch correctly according to the mode (slide/selection).
  • Whether the original text box position and format are preserved after translation.
  • Whether the proofreading function correctly detects errors and prompts "No issues found" when there are none.
  • Whether the rewriting styles (simplify/expand/listify/outline) meet expectations.
  • Whether the add-in's close button can clear the session state.
  • Whether the add-in correctly recognizes the current slide when switching slides multiple times.

7️⃣ Notes​

  • The add-in depends on PowerPoint's editing permissions; please ensure the slides are not locked.
  • Translation and rewriting operations will directly replace content; it is recommended to back up your document before official use.
  • For large presentations, page-by-page operations may take some time; please be patient.